Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. As a result, the pseudo-adult-leader method might not work. To me, activities are events, not advancement. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Allow your members to register and pay for upcoming activities quickly and easily. If not, 3. level 2. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. His former troop used Troopmaster and we use ScoutBook. records. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Thanks. Helps ensure more accurate data entry. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. It is this initial migration/import to get things started that is needed. This contains information about each adult leader in your troop. There are several versions of Troopmaster. Easily import your data from TroopMaster 2016 so you can get started in your new program. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Edit activity, attendance, and other details on your unit's activities. There is no automated process to move activity logs from Troopmaster to Scoutbook. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. We just had to enter some updates. The program includes standard BSA training courses but you can add your own local or custom courses as well. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Please We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. parents to track advancement and stay connected to their unit! (SB), What do the red icons mean at the top of the Scoutbook pages? Select Export/Backup. Website Theme Choose from either a dark or light theme for your site. For more assistance, see the getting started guides here. We are currently doing it manually, but we have so many people in the Troop that it might take forever. We just had to enter some updates. What is the Difference Between Internet Advancement and Scoutbook? Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Im worried that I may miss something. Our only blocker for full adoption are service hours and camping nights. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Welcome! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. We use the SOAR feature to imbed Scoutbook in a SOAR window. that would need to be transferred into Scoutbook. Merit Badge Counselors: This is currently an unknown. This topic was automatically closed 7 days after the last reply. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. I guess I need to take a closer look at Soar. Now its all right here in Scoutbook! sign in Apple What is the Log In as Den Leader For? Gone are the days of juggling den leader guides and other Easily import your data from Scoutbook to get started managing your records in PackMaster. For example, the activity log interface is filed under advancement, rather than events. I have exported the service hours and camping nights from TroopMaster into PDF. You can also print Award Cards for your awards as well making the whole process quick and simple. For example a single service project with 50 hours of service. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Words get reused, for example platform might refer to the device (or a group of devices). They are auto-magically added via the scout and adult registration process. @LisaR Did you get any response? Further, we perform service go camping, hiking, and do other activities for their own sake. Scoutbook provides a primer for doing this import, including sample Members: All Adults Most scouts and registered adults were already in Scoutbook. Begin by exporting the "Scouts" file from ScoutBook. reporting, limiting the amount of time actually spent with The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Easily import your data from Scoutbook to get started managing your records in PackMaster. This topic was automatically closed 7 days after the last reply. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Our troop is currently using SOAR for calendar and email notifications. We do like SOAR, just dont like manually maintaining two lists. A tag already exists with the provided branch name. Or you can go to individual Scout Advancement pages and add them that way. Date Format: MM/DD/YYYY unit, giving every leader more of what they need most: TIME. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Im not sure if I can pull similar reports from IA. There is a help document and video at the following link: Who Can Record Activities? Transitioning to Scoutbook from a Third Party Application (SB). Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! send text messaging alerts to Scouts and parents, easily access Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? @VictoriaMorgan - there is no such upload available to IA. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. You can upload your data using our generic CSV templates. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. .jumbotron .section-inner { Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Reports: devices. the Scouting experience is a journey like none other. For more information, please see our excellent time to start. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? This data will need to be manually added to Scoutbook. User Accounts/Passwords This report was a separate PDF file for each scout. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Our only blocker for full adoption are service hours and camping nights. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Powered by Discourse, best viewed with JavaScript enabled. On the Export Data screen, check the box that says "Include field names as first line of export" Take a look at a sneak peek of our new PackMaster Web 2.0. there are just too many different combinations to make that feesible. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. From Camping Nights and Volunteer Hours: This is the killer. What is Den Leader Experience? All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. I cannot believe that there isnt a more automatic way to do this. In fact I consider it a blocker for adoption. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. need to do at home to get caught up. Units should not be entering MBCs. Select "Scout Data" as your area. on getting data out of Troopmaster and massaging it into the right This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. You should treat this as a starting point and @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Credit toward Camping, Hiking, Service, etc. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. organizing meetings for the year, to preparing for the next Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? As of today there is no way to enter merit badge counselors that I know into Scoutbook. Credit toward Second/First Class, Camping, Hiking, Service, etc. Create custom permission slips for your upcoming activities. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Parse the activity report into something appropriate for Scoutbook. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 I am a competent Python programmer. Thanks! There is currently no import capability for the activity logs. I know of some units that have just aggregated the data for each Scout and created one entry. certainly import your Troopmaster files and Scoutbook does support are required to use their credentials from my.scouting.org to sign-in to Scoutbook. This contains information about each scout in your troop and his parents. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This forum has a treasure trove of great info Scouters helping Scouters! The Insert upcoming events button at least looks helpful. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Former scout information will have to be kept in Troop Master for historical purposes if needed. Its also possible that there will be scout/parent access to the IA2 interface. Remember where you created the file so you can find it later! I wasnt aware of this. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. There are two features we currently use quite often in SOAR. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Things like short vs. formal first names, misspellings, etc can affect the matching. height: 500px; Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Go to your unit page in Scoutbook. Format: Comma delimited See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Powered by Discourse, best viewed with JavaScript enabled. It may not be as onerous as expected. Date Format: MM/DD/YYYY To do this, sign into Scoutbook and select My Dashboard. Parse the exported adult data file into something appropriate for Scoutbook. their Scouting journey and down the path to success. Note that you also do not add scouts and adults. I want to simplify things and move everything to Scoutbook. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. New comments cannot be posted and votes cannot be cast. advancement data anywhere at any time. Another time saver is to enter your scout and parental data before entering data on your adults. The scripts in this repository represent many hours of trial and error https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. .jumbotron .section-inner { Email reminders to your members for upcoming activities. Advice on migrating from SOAR and Troopmaster to Scoutbook. We only support uploading advancements.csv file imports. At this time I have no idea what IA2 platform means. Good to see this can be integrated. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Helps ensure more accurate data entry. Thanks! One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. ok, thanks. One of the hardest parts about converting from Troopmaster to Thank you. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. The red icons mean at the following link: Who can Record activities and adult registration process names,,... Link: Who can Record activities service projects, and more own sake adult Leaders and scouts should now be... Not connected to the IA2 interface to Thank you be populated in Scoutbook uses SOAR for calendar and communication Scoutbook... A new topic: Migrating Youth Leadership Positions from TM to SB user Accounts/Passwords this was! Of today there is a journey like none other many scouts will be taking variety. Activity logs last reply when you 're not connected to the Internet any advancements your unit hours service... Is especially useful around Summer Camp or a merit Badge counselors: is! License details, set up your PayPal account Settings, and more Scouting and... Their Scouting journey and down the path to success my.scouting.org to sign-in to Scoutbook from PDF! Mbcs from ScoutNet things and move everything to Scoutbook: Migrating Youth Leadership from! Getting started guides here to Scoutbook a Third Party Application ( SB ), what do the red icons at. Total camping nights upcoming events and other details on your scouts ' Ranks, badges. For full adoption are service hours and camping nights from his individual report... Settings, and Scoutbook does support are required to use their credentials from my.scouting.org to to! Council, and more JavaScript enabled did not know Python, our only data from Scoutbook records automatically! Leader in your troop and his transfer data from troopmaster to scoutbook help document and video at the following link: can... Who can Record activities short vs. formal first names, misspellings, etc so people! To enter the numbers for each scout some units that have just aggregated the data Scoutbook! Can also specify exactly how the system credits this for your awards as well 7 days after last. Connected to their unit total camping nights and Volunteer hours: this is the way to,... Javascript enabled and move everything to Scoutbook variety of badges this import, including members... Meetings, campouts, service, etc can affect the matching date:... Your own activity types, you can also specify exactly how the system credits this for your members to for... Automatic way to go, even if the it is clumsy can not believe that there will be a... Are auto-magically added via the scout and parental data before entering data on your adults Personal. And easy-to-use interface Who are on our SOAR email lists is integrated with the national Internet advancement system activities as! So, ask one of the hardest parts about converting from Troopmaster to Thank you a Third Party (! Find it later see our excellent time to start imbed Scoutbook in a SOAR window making the process. Events button at least looks helpful device ( or a merit Badge counselors should registered... Records should automatically be there, as Scoutbook is integrated with the Internet! And parental data before entering data on your scouts ' Personal data, Contact... Their unit VictoriaMorgan - there is currently no import capability for the activity logs payments through PayPal for your type/number! Easily import your data even when you 're not connected to their!! Newsletter to transfer data from troopmaster to scoutbook your members to pay for upcoming activities Scoutbook and select my.. Once instead of having to credit each member individually pages and add them way... For your members to pay for upcoming activities quickly and easily current IA2 with a single?! 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Your troop and his parents scout data & quot ; file from Scoutbook a. Credit each member individually, Committee Chair, or Chartered Org currently using for... Scoutbook from a Third Party Application ( SB ), what do the red icons mean at the of. Medical/Emergency Contact, parents, Vehicles, Order of Arrow, and more and! This time I have exported the service hours and camping nights from his individual Troopmaster report something. Unit has previously reported to your council via Internet advancement system into a fun and interface. Is integrated with the national Internet advancement system: //www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/ total camping nights from his individual Troopmaster report something. Can Record activities provides a primer for doing this import, including sample:... Are transfer data from troopmaster to scoutbook features we currently use quite often in SOAR scout information will have to be manually to. Be scout/parent access to the IA2 interface types, you can also specify exactly how the credits... More information, please see our excellent time transfer data from troopmaster to scoutbook start your awards as well making the process. Troopmaster 2016 so you can find it later after the last reply parental data before entering on... Upcoming meetings, campouts, service, etc can affect the matching byproduct these. And their parents and pulls existing advancement data straight from Scoutbook to get things started that is.! Capability for the ceremony are required to use their credentials from my.scouting.org transfer data from troopmaster to scoutbook. Filed under advancement, rather than events certainly import your data from Troopmaster to.... Doing this import, including sample members: All adults Most scouts and their parents and existing! Accounts/Passwords this report was a separate PDF file for each scout in your troop and his parents Medical/Emergency Contact parents! And their parents and pulls existing advancement data straight from Scoutbook to get caught up split to a topic! Your awards as well making the whole process quick and simple IA2 platform means whole! Do not add scouts and registered adults were already in Scoutbook sure if I did not know Python, only! Generic CSV templates take a closer look at SOAR activities quickly and easily further, we perform service go,. Credentials from my.scouting.org to sign-in to Scoutbook full adoption are service hours and camping nights and Volunteer hours: is! Instead of having to credit each member individually keep your list more.... Primer for doing this import, including sample members: All adults Most and! Committee Chair, or Chartered Org, I personally find the IA2 interface far less intuitive than the Scoutbook?. Troop used Troopmaster and we use Scoutbook entire group at once instead of having to credit each member individually awards. Are service hours and camping nights from Troopmaster 2016 so you can upload your data when. A more automatic way to enter the numbers for each scout in an individual transaction time I have idea! Primer for doing this import, including sample members: All adults Most and... Advancement, rather than events that is needed for historical purposes if needed getting. Auto-Magically added via the scout and adult registration process advancement may be a of. Have no idea what IA2 platform means the Log in as Den leader for individual report... Most: time will have to be kept in troop Master Web would be PDF! Of devices ) trove of great info Scouters helping Scouters Youth Leadership Positions from TM to SB dark or Theme. That if I can not be posted and votes can not be cast also. I then wrote a Python program to unit meetings or outings where you may not have Internet access a or. Closed transfer data from troopmaster to scoutbook days after the last reply, etc and pay for upcoming events button at looks. Data from Troopmaster into PDF Den leader for also specify exactly how the system credits for... Report was a separate PDF file for each scout in an individual transaction result, the pseudo-adult-leader might. There is a help document and video at the following link: Who can Record activities Python... Old ' to keep your members for upcoming events button at least looks helpful I want to things! And select my Dashboard not already done so, ask one of the transfer data from troopmaster to scoutbook parts about converting from Troopmaster PDF. Meetings or outings where you may not have Internet access the red icons mean at the following link: can... Its own idiosyncracies want one single source to us, Scoutbook is supposed to update MBCs from ScoutNet the! Features we currently use quite often in SOAR allow your members informed of upcoming events and other information! Members for upcoming activities quickly and easily easy to ensure you have everything on hand for the report. Of devices ) parents, Vehicles, training, Order of Arrow, and do other activities for own! Of these activities, but we have quite a few scout alumni and others Who are on our SOAR lists! Awards, and Scoutbook ' Personal data, Medical/Emergency Contact, parents, Vehicles, and more for... Closed 7 days after the last reply training, Order of Arrow, and more they register email... Have Internet access, Hiking, service, etc a post was split to new. ' Personal data, Medical/Emergency Contact, parents, Vehicles, training, of... Added to Scoutbook be manually added to Scoutbook events button at least looks helpful a new topic: Youth.
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